Review of Victoria Police Personal Holdings of Law Enforcement Data
June 2008

The Review was conducted because of anecdotal evidence that individual police held law enforcement information “privately” either at work locations or at home.   The material held was most commonly day book notes or official diaries but could include briefs of evidence.

Sworn members argue that the practice is based on the need to retrieve and use such information for court appearances where the member has been the investigating officer, in civil litigation affecting the member, or complaint investigations focussed on breaches of professional and ethical standards.  It is members’ experience or perception that when historical information is required for such reasons, either Victoria Police has not retained the data or it has been stored but cannot be found, particularly once it has been in storage for a number of years.  Historically, it would seem that inadequate storage provision, poor records management practices and some policy gaps have contributed to the problem.